Free Dental EHR (Electronic Health Record) Software

Is Free Dental EHR (Electronic Health Record) software the right fit for your dental practice?

Electronic Health Records and dental practice management software have proven to be far too expensive for many dental care providers with their heavy setup and maintenance costs.

While cloud-based records systems are less costly than traditional electronic health records programs, the monthly servers costs are still prohibitive, especially for smaller dental practices. It makes sense that free practice management software has gained popularity despite the many drawbacks to such uncertified systems.
However free is not now or never has been anything but too good to be true. The software company has to make a return on their investment and if dentists are not being charged, then the profits must come from somewhere else. How can a few such companies afford to give away their software when others typically charge hefty fees for their services?

When free is not really free

Free software systems typically insert ads in the user interface, which are paid for by their advertisers. Since most doctors use these systems for up to 8 hours a day, companies are willing to pay a lot of money to display such ads. They can be distracting to users, reducing their concentration and taking focus away from the patient.
As in the case of many “free” consumer services, you never know if the vendor is selling your patients’ sensitive health data. If the management software is not HIPAA compliant, then it may even cause legal trouble for your practice. Your patients should also be considered when deciding between free or paid software. Would they be comfortable knowing that you are using a free dental software? Chances are you would lose many patients’ trust.

The most valuable metric for ad-supported businesses is the number of active daily users. In many instances, free electronic health record software does not offer a way for dentists to extract all their patient data in case of an emergency or if they’d like to switch to a different software. Others even charge your patients for the ability to use patient portals or schedule a dental appointment online. Leveraging your free electronic health record system with hidden costs to your patients is not a great way to build a practice currently.
Integral portions of your software may be sectioned off as only available with a paid subscription. Often other portions remain a mystery since there is no active training available from the company supplying your software. With your dental record software of concern to you as the provider what things are you considering when making your choice?
As you can see, a free EHR and dental practice management software needs not be completely free. The investment into training and support for you and your staff is unavoidable. Experiencing losses in your patient’s satisfaction will be more than the monthly price of any reasonable subscription based software on the market today. It is always important to know that the software vendor you choose has a viable business model for the long term before you invest time and money in their software’s integrations into your office.

An affordable cloud-based software designed specifically for dentists

has recently been Drummond certified and is available for a free trial. Robust with time saving and easy to use interfaces, you will be asked to join on a paid subscription after your free month’s trial. We offer a full section of training materials both online and with our friendly support staff. Visit to find out more about what makes this dental software truly one of the best available for your dental practice.


EHR Funding & Meaningful Use

Welcome to 2017, we’ve had a great amount of success getting thousands of practices across the United States funding through the Electronic Health Record Funding Incentive Program. Many of these same practices have asked us to assist in the area of Meaningful Use Consulting. Providers who receive EHR funding must then demonstrate meaningful use to avoid costly penalties from medicare billings. We also are helping with Regulatory Compliance, MIPS, & HIPAA Security Audits.

iHealthOne – Your Source For Meaningful Use Help

When trying to figure out exactly what to do to meet the ever changing regulations in the healthcare industry your office staff or yourself will spend dozens of hours just researching the right steps to take. We’ve done this process thousands of times before and have been able to streamline the process while taking into account the unique needs of your specific practice. Armed with years of research and the experience of doing this process for dentists and doctors with their different practices we’ve been able to get the job done at a fraction of the cost and time it would take to do in-house. One of the best things about working with us in this aspect is that we offer a totally free first consultation to every new client that calls to inquire. What do you have to lose? If you’re frustrated with the regulations surrounding your funding obligations give us a call and we’ll impress how quickly we move on your project from the first phone call.

Watch Our Demo Video

If you click the link above to iHealthOne then you’ll be able to watch a short 3 minute demo video that will make the process clear instantly. Find out what we do and how it helps your practice perform more efficiently in virtually no time at all. We stay up to date on all industry developments and regulations at a federal and state level so that you don’t need to. We like to say we’re like having a consultant in your back pocket.

Our Plans for 2017

With the doors soon closing on the Electronic Health Records Funding Incentive Program we are putting more of a focus into the two other branches of our company. More and more, we find that demonstrating meaningful use is one of the most challenging areas our clients struggle with without our help so we’ve been expanding this section of our in house consultants as aggressively as possible. With our new dental electronic health records software getting certified at the end of last year we will also be working closely with dentists in every area of these programs from start to finish. As the new year starts if you haven’t looked into this opportunities yet, please give us a call and we’ll be happy to show you how everything works together.

On-Going Assistance

Dealing with items like how you transmit and handle patient data can seem simple on the surface but with all the new regulations in the industry this is one of the most complex areas that can affect your practice. We also are helping many clients target grant and research incentives that apply to their specific practices. We are always looking for new opportunities on the horizon so we can help you as much as possible. Every month we also send out a newsletter alerting you to the current changes of regulatory measures that could affect your state or practice. We also interpret complex communication from state and federal agencies, chances are if you’ve received it, we’ve seen it before.

In every area of your practice you want it to be as successful as possible in providing excellent client care and experience. We know exactly what it takes to make this happen with as little cost and time from you and your practice. We will be here for decades to come to help you with all of your healthcare compliance needs.

Upcoming changes in our industry

Right now is the time to start with EHR Funding if you haven’t done so already. As technology develops it will be hard to offer your clients a great experience without using it. Better yet, if you do it before state deadlines close in March you won’t even have to pay for it. The program that exists now not only covers the cost of EHR implementation but also many of the costs associated with using it and meeting the funding obligations. Don’t delay the time is now, start 2017 right and give us a call. You have nothing to lose and everything to gain. Hope to hear from you soon and thanks for stopping by.

ehr funding deadline

EHR Funding Deadline

Electronic Health Records (EHR) Incentive Programs – What is it and when is the deadline to get funding?

The Medicare and Medicaid Electronic Health Records incentive programs will provide EHR incentive payments to eligible professionals (EPs) and eligible hospitals as they adopt, implement, upgrade, or demonstrate meaningful use of certified electronic health record (EHR) technology. With the EHR funding deadline fast approaching, doctors and dentists will not be able to receive funding after the end of December of 2016.

The American Recovery and Reinvestment Act of 2009 (ARRA) (Pub.L. 111–5) was enacted on February 17, 2009. Title IV of Division B of ARRA amends Titles XVIII and XIX of the Social Security Act (the Act) by establishing incentive payments to eligible professionals (EPs), eligible hospitals, and critical access hospitals (CAHs), and Medicare Advantage Organizations to promote the adoption and meaningful use of interoperable health information technology (HIT) and qualified electronic health records (EHRs). Beginning in 2011, the Medicare and Medicaid Electronic Health Record (EHR) Incentive Programs were established to encourage eligible professionals and eligible hospitals to adopt, implement, upgrade (AIU), and demonstrate meaningful use of certified EHR technology.

EHR incentive payments totaling as much as $44,000 through the Medicare EHR Incentive Program, or as much as $63,750 through the Medicaid EHR Incentive Program.Through the EHR Incentive Programs, eligible hospitals, including critical access hospitals (CAHs), can qualify for EHR incentive payments totaling some $2 million or more.

Meaningful Use Definition

The real purpose of using certified electronic health record (EHR) technology to is to improve quality, safety, efficiency, and reduce health disparities. This will also help engage patients and families keeping them informed. As a result, it will improve care coordination, population and public health. If it is kept accurate and secure, the privacy and security will be maintained of patient health information.

Ultimately, these procedures are in place to improve and optimize health care information. By changing the information flow the goal is to get better clinical outcomes by simplifying the process.  This will allow improvement in population health outcomes, and increase transparency and efficiency.  The end effect is going to allow more research and organization on health development.

The Two Stages of the incentive program.

The incentive program is set into 2 final stages. Stage one final is set by establishing requirements for the electronic capture of clinical data. This includes providing patients with electronic copies of health information.

Stage 2 final is based on stage 1 final  with a majority focus on the meaningful use of EHRs supported with the National Quality Strategy.  The criteria for the use of health IT for continuous quality improvement at the point of care. Exchange of information with the most structured format possible

In October 2015, CMS released a final rule that specifies criteria that eligible professionals,eligible hospitals, and CAHs must meet in order to participate in the EHR Incentive Programs in 2015 through 2017 (Modified Stage 2) and in Stage 3 in 2017 and beyond. See to read more.

Special Dates

  • On November 14, 2016 CMS published the Medicare Program: Hospital Outpatient Prospective Payment and Ambulatory Surgical Center Payment Systems and Quality Reporting Programs; Organ Procurement Organization Reporting and Communication; Transplant Outcome Measures and Documentation Requirements; Electronic Health Record (EHR) Incentive Programs; Payment to Nonexcepted Off-Campus Provider-Based Department of a Hospital; Hospital Value-Based Purchasing (VBP) Program; Establishment of Payment Rates Under the Medicare Physician Fee Schedule for Nonexcepted Items and Services Furnished by an Off-Campus Provider-Based Department of a Hospital final rule with comment period which contains several changes that will directly affect the Medicare and Medicaid EHR Incentive Programs. To access the published rule, please click here.
  • On November 4, 2016, CMS published the Medicare Program; Merit-based Incentive Payment System (MIPS) and Alternative Payment Model (APM) Incentive under the Physician Fee Schedule, and Criteria for Physician-Focused Payment Models final rule with comment period. MACRA replaces the Sustainable Growth Rate formula by paying clinicians for the value and quality of care they provide. To access the published rule, please click here.
  • All Medicaid eligible professionals, eligible hospitals, and CAHs should refer to their State Medicaid offices for information on attestation time frames for the 2016 program year.

Information for this article was also researched at

EHR Funding Deadline – What to do now?

Moving forward into 2017 those doctors and dentists who have not secured funding will be left to transition into electronic health records on their own. Give us a call today at (888) 295-8189 and see how easy it is to get started. The best part about working with us is that you pay nothing up front, and nothing if we don’t get you approved. Hope to hear from you soon as this will be the last month you can start the funding process.


EHR Funding

Adopting Electronic Health Records – What’s the Incentive? Well, Money, of course.

Solo and small-practice physicians and dentists have had the lowest rate of the adoption of Electronic Health Records (EHRs). Over 50% of physicians who had not adopted an EHR cited financial difficulties as the main reason for not participating in the nation-wide push towards the goals set forth in the American Recovery and Reinvestment Act of 2009 (ARRA of 2009). Understanding the difficulties for small practices to invest in new technology and to adhere to new standards, the Federal Government set aside billions of dollars to award to physicians and dentists to help them achieve the goal of “interoperability”; which can only be reached if all health care professionals are using certified EHR systems.

The EHR Incentive Program is grant-like funding available to help off-set the cost of acquiring a certified EHR. Well over 1.3 billion dollars has already been distributed to physicians, dentists and other eligible professionals that chose to participate in the EHR Incentive Program. Each eligible professional that qualifies and applies for funding through the program receives $21,250 for their first year, and can receive up to $63,750 over the course of the 6-year program.

The goal of the EHR Incentive Program is to provide the financial means, especially for small practices, to meet the national goal of interoperability through the use of certified EHRs. Not only is a significant financial benefit offered for qualifying professionals, but EHRs themselves are designed to protect and expand the bottom line. EHRs are specifically designed to save you money and time- which is also money- and to encourage patient health with comprehensive digital records, prevention, drug interaction warnings, appointment reminders via text and e-mail as well as numerous additional benefits of advancing technologies embedded into EHRs.

Don’t miss your opportunity to get paid to save money and join the new age of health care. Let EHR Funding see if you qualify for Incentive Funding at no cost. If you qualify, we can help you file with your state and receive $21,250 per qualified and eligible professional. Call (714) 769 – 8300, or visit for additional information.

EHR pic

Why EHR’s Are Needed Part 2

Need for Improved Efficiency and Productivity

The goal is to have patient information available to anyone who needs it, when they need it and where they need it. With an EHR, lab results can be retrieved much more rapidly, thus saving time and money. It should be pointed out however, that reducing duplicated tests benefits the payers and patients and not clinicians so there is a misalignment of incentives. Moreover, an early study using computerized order entry showed that simply displaying past results reduced duplication and the cost of testing by only 13%. If lab or x-ray results are frequently missing, the implication is that they need to be repeated which adds to this country’s staggering healthcare bill. The same could be said for duplicate prescriptions. It is estimated that 31% of the United States $2.3 trillion dollar healthcare bill is for administration.EHRs are more efficient because they reduce redundant paperwork and have the capability of interfacing with a billing program that submits claims electronically. Consider what it takes to simply get the results of a lab test back to a patient using the old system. This might involve a front office clerk, a nurse and a physician. The end result is frequently placing the patient on hold or playing telephone tag. With an EHR, lab results can be forwarded via secure messaging or available for viewing via a portal. Electronic health records can help with productivity if templates are used judiciously. As noted, they allow for point and click histories and physical exams that in some cases may save time. Embedded clinical decision support is one of the newest features of a comprehensive EHR. Clinical practice guidelines, linked educational content and patient handouts can be part of the EHR. This may permit finding the answer to a medical question while the patient is still in the exam room. Several EHR companies also offer a centralized area for all physician approvals and signatures of lab work, prescriptions, etc. This should improve work flow by avoiding the need to pull multiple charts or enter multiple EHR modules.

Quality of Care and Patient Safety

As previously suggested, Electronic Health Records improve patient safety through many mechanisms:

(1) Improved legibility of clinical notes.

(2) Improved access anytime and anywhere

(3) Reduced duplication

(4) Reminders that tests or preventive services are overdue

(5) Clinical decision support that reminds clinicians about patient allergies, correct dosage of drugs, etc.

(6) Electronic problem summary lists provide diagnoses, allergies and surgeries at a glance.

The ability to receive information and respond to it quickly is vital. Based on internal data Kaiser Permanente determined that the drug Vioxx had an increased risk of cardiovascular events before that information was published based on its own internal data.Similarly, within 90 minutes of learning of the withdrawal of Vioxx from the market, the Cleveland Clinic queried its EHR to see which patients were on the drug. Within seven hours they deactivated prescriptions and notified clinicians via e-mail.

Quality reports are far easier to generate with an EHR compared to a paper chart that requires a chart review. Quality reports can also be generated from a data warehouse or health information organization that receives data from an EHR and other sources.Quality reports are the backbone for healthcare reform which are discussed further in another chapter.

Doctor with EHR

Why Electronic Health Records Are Needed. A Three Part Series

Why Electronic Health Records Are Needed. A Three Part Series

The following are the most significant reasons why our healthcare system would benefit from the widespread transition from paper to electronic health records.

Paper Records Are Severely Limited

Much of what can be said about handwritten prescriptions can also be said about handwritten office notes. Most doctor’s handwriting is illegible and the document cannot be electronically shared or stored. It is not structured data that is computable and hence sharable with other computers and systems. Other shortcomings of paper: expensive to copy, transport and store; easy to destroy; difficult to analyze and determine who has seen it; and the negative impact on the environment. Electronic health records represent a quantum leap forward in legibility and the ability to rapidly retrieve information. Almost every industry is now computerized and digitized for rapid data retrieval and trend analysis. Look at the stock market or companies like Walmart or Federal Express. Why not the field of medicine?

With the relatively recent healthcare models of pay-for-performance, patient centered medical home model and accountable care organizations there are new reasons to embrace technology in order to aggregate and report results in order to receive reimbursement. It is much easier to retrieve and track patient data using Electronic Health Records and patient registries than to use labor intensive paper chart reviews. Electronic Health Records are much better organized than paper charts, allowing for faster retrieval of lab or x-ray results. Electronic Health Records also have an electronic problem summary list that outlines a patient’s major illnesses, surgeries, allergies and medications. How many times have you opened a large paper chart, only to have loose lab results fall out? How many times have you had to re-order a test because the results or the chart is missing? It is important to note that paper charts are missing as much as 25% of the time, according to one study. Even if the chart is available; specifics are missing in 13.6% of patient encounters, according to another study.

The table below shows the types of missing information and its frequency. According to the President’s Information Technology Advisory Committee, 20% of laboratory tests are re-ordered because previous studies are not accessible.This statistic has great patient safety, productivity and financial implications.

Types and frequencies of missing information

Information Missing During Patient Visits% Visits
Lab results45%
Radiology results28%
History and physical exams27%
Pathology results15%

Electronic health records allow easy navigation through the entire medical history of a patient. Instead of pulling paper chart volume 1 of 3 to search for a lab result, it is simply a matter of a few mouse clicks. Another important advantage is the fact that the record is available 24 hours a day, seven days a week and doesn’t require an employee to pull the chart, nor extra space to store it. Adoption of electronic health records has saved money by decreasing full time equivalents (FTEs) and converting records rooms into more productive space, such as exam rooms. Importantly, electronic health records are accessible to multiple healthcare workers at the same time, at multiple locations. While a billing clerk is looking at the electronic chart, the primary care physician and a specialist can be analyzing clinical information simultaneously. Moreover, patient information should be available to physicians on call so they can review records on patients who are not in their panel. Lastly, electronic health records provide clinical decision support such as alerts and reminders.


How To Get the Most Out Of Electronic Health Records

Electronic Health Records and save time and money for your practice. By increasing productivity for your staff and reducing the amount of time people spend in your office. Use these tips to get the most out of your investment.

– Enable staff to get meaning from the data. Having the data is necessary but not sufficient. Physicians need to understand the full history of the patient without having to dig through tons of records. Software needs to do the work of delivering the essential patient narrative.

– Activate clinical intelligence. Make data extractable at the optimal time in the clinical workflow. A lot of data stays in the record but is never utilized because it is located in multiple places in the record. This leads to sub-optimal patient outcomes and over-utilization of resources.

– Learn from your encounters. Implement a technology that helps you get better and better. Make sure to find an EHR that will be easy to implement and easy to use.

– Combat medical errors. Use EHRs to catch potential issues in advance. Look for risk factors associated with the particular procedure (such as metal in the body for an MRI) and improve patient safety. This type of advance planning eliminates last minute cancellations that could have been avoided.

– Eliminate repeat tests and associated costs. As much as a third of healthcare spending in the US is due to unnecessary procedures and tests. Many physicians may be unaware that the same test had been ordered a few weeks or months prior to the patient’s visit. Insurance companies do not necessarily pay for the second test. Awareness of prior tests and procedures is critical to reduce costs and burden on the patient.

– Find clinical documentation to support the reimbursement level you deserve. Reimbursement is increasingly tied to proper documentation of diagnoses and procedures.

If you have not yet installed and EHR system in your office and you are trying to figure out how to get the funding needed to get it going. Give EHR Funding a call today and we will set you on the right track. Our government funding specialists are here to help you get the funding needed from the HI-Tech act. Give us a call today at 866-203-3260.


States Trying To Increase Patient Access To EHRs

A portion of an investment approaching $1 billion, made by the Centers for Medicare and Medicaid Services, will go toward stimulating the practice of tele health and increasing patient access to EHRs.

An Accenture report analyzes how states that created State Health Innovation Plans as part of CMS’ State Innovation Models Initiative are planning to assign the funds supplied to them and where they stand in the development process. CMS doled out money in two stages. First, in 2013, they awarded nearly $300 million to 25 states for plotting and developing an innovation plan. In 2014, 28 states, three territories and Washington D.C. received a sum of $660 million to design and test their plans.

The Accenture report examined the 25 states that were part of the first round of the State Innovation Models Initiative and found that 19 intend to increase use of virtual care technology, including remote patient monitoring and tele health. Nearly two-thirds of the states will attempt to involve a larger number of patients in their care by offering them patient portals and increasing their ability to view their EHRs. For example, patients in Delaware will be able to use mobile applications to view their EHRs and assess care options.

More than half (14) of the participating states are going to deploy analytics to increase their knowledge of population health, reduce care redundancy and combine analysis of health data and human services data. Analyzing both of those data sets will help create more opportunities for preventive care, such as wellness programs, and may reduce the long-term cost of patient treatment.

Each of the 25 states will invest in patient-centered medical homes, with a focus on improving primary care integration with specialists. All 25 will also devote some of their funds to hire lower-cost community health workers in an effort to place more of the cost of care on more specialized caregivers.

The idea of giving your patients more access to the health records through EHRs is not only a great idea but will save you time, money and staff. If you have decided it’s time to upgrade to an her and need help with funding assistance give EHR Funding a call today at 866-203-3260 and a funding specialist will be able to walk you through the process.


Why Patient EHR Portals Can Lead To Better Health

Though many doctors maybe late to the party, this year patients can expect more doctors to join banks, credit card companies, insurance companies and probably even supermarkets and hairdressers in connecting with their clients/patients online, according to Consumer Reports.

As a doctor it is your duty to give your patients the best access to care and their information as possible. By having your patients actively monitor their electronic health records you can cut down on visits which saves your practice time and money.

• Portals put your health in your patient’s hands. Ehr’s and patient portals “break down the hierarchical doctor-patient relationship, where the patient’s health information goes to the doctor and the doctor controls when and how the patient sees it,” says Dr. Julie Hollberg, chief medical information officer at Emory Health Care in Atlanta. “The hope is that portals will engage patients in their own health care and change the relationship to more of a patient-provider partnership.”

Managing chronic diseases such as diabetes, high blood pressure, asthma and congestive heart failure is easier when doctors and patients have access to the same data. A study by Kaiser Permanente researchers found that patients with diabetes who emailed their doctors received better care compared with those who didn’t. And just being able to access their health data whenever they want can help them remember details about their health or improve understanding.

• They’re convenient. You can get the information you need when it’s convenient. Avoiding phone tag — either when a patient is setting an appointment or getting information — is another perk. Depending on the ehr system you chose to use, all emails may go to administrative staff members, who then direct them to the appropriate person or department. Or patients may be able to send emails individually to the front desk for appointments, your nurse or assistant for prescription refills, the billing office if they have a payment question or directly to you the doctor.

• Accurate records. Patients remember less than half of what they’re told in the office or on the phone, experts say. But if the information is in their electronic health record or an email, they can read it, digest it and refer back to it when needed. If they spot any errors, they can alert your office.

• Faster feedback. Under the government guidelines, lab results must be posted in the patient portal within 96 hours of the office receiving them, whether you have seen the results or not. That means no more patients waiting for your call with results or sending them to your patients by snail mail. It also eliminates the practice some doctors have of notifying patients only if something is wrong or just leaving patients with a vague “everything looks good.”

• More rewarding visits. It may seem impersonal, but online interactions can improve the doctor-patient relationship, Consumer Reports says. Portals let patients stay in touch with doctors more frequently. It can even “extend” the office visit. Patient portals are not meant to replace face-to-face visits, though. Even for the most tech-savvy patient, there will always be times when that office visit or phone call is best. Those options aren’t going away.

If you are looking to upgrade from your old paper records to electronic health records and you want to know more about the government subsidies that are offered by the HiTech act give EHR Funding a call today at 866-203-3260.

Why Make The EHR Switch?

Electronic health records, or EHRs, are the computer-based equivalent of paper records. Rather than depending on paper charts to store your patient information, EHRs are digitized, and can be accessed onscreen from a variety of locations.

There are many reasons why electronic health records have the advantage over paper records for your practice.

Accuracy: Sometimes, an incomplete record can be just as dangerous as no record at all. This is why it’s so important that a patient’s record be as complete as possible. EHRs allow for the most complete patient record possible, with all disparate information (such as lab and radiology test results, blood work, treatment plans, prescriptions, and allergies) to be consolidated and accessible.

Efficiency: When a new healthcare provider can easily access information from the referring physician, patients no longer need to rely on memory to fill out pages of detailed background information about their medical histories.

Coordinating care: Most people see more than one doctor to manage their health. Those dealing with chronic conditions often visit many. Providers communicating directly with each other while caring for a patient can make better informed decisions as to treatment.

Repeated procedures: From x-rays to blood work to MRIs, when a provider is unaware that test results already exist, or cannot access them easily, they often must repeat them. With electronic health records, providers can look up a patient’s most recent lab results, reducing unnecessary retesting, and saving a significant amount of time and money.

Patient safety: In an emergency, a matter of seconds can save a life. Fast, remote access to a patient’s allergies, medical history, and possible drug interactions can make all the difference.

Patients have access to their own records: With electronic records, it’s much easier for patients to view their own health records. NYeC is one such place that is developing a Patient Portal for New Yorkers which will enable patients to securely view and update their health information and better take charge of their health.

Review the infographic below to see how using EHRs will increase productivity for your practice as well as making your patients happy and healthy. Call EHR Funding today at 866-203-3260onc_consumer_infographic_500pxl